Agency Management Software
Built for South African Teams
Manage clients, projects, time, and billing all in one place. PRODIFY helps creative and professional agencies deliver exceptional work while staying profitable and organized.
Agency Challenges We Solve
PRODIFY addresses the most common pain points faced by creative and professional agencies, helping you deliver better work and improve profitability.
Scattered Client Information
Client details, project history, and communications spread across emails, spreadsheets, and different tools make it hard to stay organized.
Our Solution: Centralized CRM that stores all client information, project history, communications, and documents in one accessible place.
Inaccurate Time Tracking
Manual time tracking leads to lost billable hours, inaccurate project costing, and difficulty proving value to clients.
Our Solution: Integrated time tracking with project and task-level detail, ensuring every billable minute is captured and reported accurately.
Billing Delays and Errors
Creating invoices manually from time sheets and project notes is time-consuming and prone to errors, delaying cash flow.
Our Solution: Automated billing that converts tracked time and expenses into professional invoices instantly, with customizable rates and payment tracking.
Poor Team Coordination
Without clear visibility into who's working on what, teams duplicate work, miss deadlines, and struggle to collaborate effectively.
Our Solution: Real-time project dashboards showing task assignments, progress, and workload distribution to keep everyone aligned and productive.
Complete Agency Management Platform
Everything your agency needs to manage clients, deliver projects on time, and maintain profitability.
Client CRM
Keep all client information, project history, and communications organized in one central hub that your entire team can access.
- Complete client profiles with contact details and history
- Communication tracking across email, calls, and meetings
- Document storage and sharing
- Client portal for self-service access
Project Management
Plan, execute, and deliver projects on time with visual workflows, task management, and real-time progress tracking.
- Kanban boards and Gantt charts for visual planning
- Task assignments with deadlines and priorities
- Project templates for recurring work
- File attachments and comments on tasks
Time Tracking & Billing
Capture every billable hour and convert time into professional invoices automatically, improving cash flow and profitability.
- One-click time tracking by project and task
- Customizable hourly rates by team member or project
- Automated invoice generation from time entries
- Expense tracking and reimbursement
Team Collaboration
Keep your team aligned and productive with real-time updates, workload visibility, and seamless communication tools.
- Real-time activity feeds and notifications
- Team workload and capacity planning
- Internal messaging and @mentions
- Role-based permissions and access control
Success Story
"Before PRODIFY, our 15-person creative agency was drowning in spreadsheets and missed billable hours. We were losing track of client communications and constantly scrambling to create invoices. PRODIFY changed everything. Now we have complete visibility into every project, our time tracking is accurate to the minute, and invoicing happens automatically. We've increased our billable utilization by 28% and reduced our billing cycle from 2 weeks to 2 days. The client portal has also improved our relationships—clients love being able to see project progress in real-time."
SN
Sarah Naidoo
Managing Director, Spark Creative Agency
28%
Increase in Billable Hours
2 Days
Billing Cycle Time
15
Team Members
Frequently Asked Questions
Common questions from agencies about PRODIFY
Is PRODIFY suitable for small agencies?
Absolutely. PRODIFY scales from solo consultants to large agencies with 50+ team members. Our Starter plan is perfect for small teams just getting organized, while our Professional and Enterprise plans offer advanced features for growing agencies. You can upgrade as your business grows.
Can clients access their project information?
Yes, PRODIFY includes a client portal where your clients can log in to view project progress, review deliverables, approve work, and see time tracking and invoices. This transparency builds trust and reduces the number of status update emails you need to send.
How does time tracking work?
Time tracking is simple—just click a timer when you start working on a task, and click again when you're done. You can also manually add time entries if needed. All time is automatically linked to the correct project and client, making billing effortless. Team members can track time from desktop or mobile devices.
Can we customize billing rates?
Yes, you have complete flexibility. Set different hourly rates by team member, by project, or by task type. You can also use fixed-price billing, retainer agreements, or a combination. PRODIFY supports multiple currencies and tax configurations for international clients.
Does PRODIFY integrate with other tools?
PRODIFY integrates with popular tools including Google Workspace, Microsoft 365, Slack, and accounting software like Xero and QuickBooks. We also offer a REST API for custom integrations. Our team can help you connect your existing tools during onboarding.
What kind of support do you provide?
All plans include email support with response times under 24 hours. Professional and Enterprise plans get priority support with faster response times and dedicated account management. We also provide comprehensive onboarding, training materials, and regular webinars to help your team get the most from PRODIFY.
Ready to Streamline Your Agency?
Join South African agencies who trust PRODIFY to manage their clients, projects, and profitability. Book a personalized demo and see how we can help you work smarter, bill faster, and grow your business.
Tammy — Pre-Sales Consultant
